Work
in the Outline View
What
You'll Learn: Now
that you've finished your first presentation, we'll
now show you how to enter text and slides quickly,
through the Outline View. Think of a Table of
Contents in a text book, and you'll have a pretty
good idea of the Outline View.
Geared only for text,
you'll see an outline of the text content of your
slides, with indentation intact to reflect text
from bullet slides. One of the advantages of the Outline
View is that you can type and indent text as you
would in a word processor, and PowerPoint automatically
formats slides with your information. After the
text has been added, you can review the slides, adding
graphics, video and audio as you see fit. Indenting
text in Outline view will generally result in bullet
slides, but this can be over-ridden later in
PowerPoint if this was not your intent.
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Go
to Outline View by clicking on the Outline
View tab in the upper left-hand corner of
the screen, just above the slide thumbnails. |
The
slides that have been created and their content will
be listed down the left side of the screen. |
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Figure
1. In the original Slide View, you see thumbnail
representations of the sides. |
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Figure
2. When you click on the Outline Tab, an outline
of the text content of your presentation is
displayed. |
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Now
we'll add a slide. First. click just after the
last text on your Outline. Then, add a new slide
just after that point by clicking on the New
Slide icon (or try selecting Insert on
the main menu, then click New Slide).
To review
this skill, take another look at Add
a New Slide. |
Place
your cursor at the end of your text, then create
a new slide by using one of the methods show in Figure
1. After you create a new slide, you'll see a blank
slide icon on the Outline View column, as shown in
Figure 2. On the right-hand side of the screen, the
Slide Layout dialog opens as displayed in Figure
3, presenting you with a list of possible slides
from which you can select. |
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Or... |
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Figure
1. Place your cursor at the end of your text, then create
a new slide by using one of the above methods.
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Figure
2. After you create a new slide, you'll see
a blank slide icon on the Outline View column. |
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Figure
3. On the right-hand side of the screen, the
Slide Layout dialog opens, presenting you with
a list of possible slides from which you can
select. |
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From
the Slide Layout dialog, choose
the bullet slide, click on the down arrow, select Insert
New Slide. |
The
new slide will be inserted after your last slide.
If you
clicked on text other than that on the last slide,
you'll find a new slide placed wherever you initially
clicked. For example, if you want a new slide
placed between slides 3 and 4, click at the end
of the text on slide 3, then insert the slide
there. |
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Type "Another
Title" as the title of the slide in the Outline
View column, press Enter. |
A
small view of the slide is visible on the right hand
side of the screen; additionally, what you type in
the Outline View column becomes automatically placed
in the slide; because it's the first line of text
that you typed, it gets placed as the title. |
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Before
adding more text in the outline view, let's open
the Outlining Toolbar in the Outline View column.
If the
toolbar isn't already open (as shown in Figure
2), then you'll have to open it. To do this, right-click on
an empty space across the button bar above your
slide, as shown in Figure 1; once right-clicked,
a popup menu appears giving you a series of button
bars that you can open or close. Choose the Outlining option. |
Once
you've chosen Outlining from the
options, the button bar will appear to the left-hand
side of the Outline View Column, as shown in Figure
2. |
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Figure
1. Activate the Outline button bar by right-clicking
on a blank space in the button bar across the
top of the slide, then choose the Outlining option. |
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Figure 2.
Once the Outlining option
is clicked, the button bar appears as shown
on the left-hand side of the Outline View column. |
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Now
that the button bar is visible, it's possible to
add and locate text within slides. After the phrase "Another
Title," press the Enter key,
then type some text, as in Figure 1. Notice that
the text is actually on the next slide, where we don't want
it. Since we want it as a bullet under the "Another
Title" slide, we'll need to change its placement.
To change
the text's placement, highlight it, then click
the Demote icon on the outlining
bar, as shown in Figure 2. |
Once
the chosen text is "demoted," it moves
to the right, and becomes placed on the "Another
Title" slide, as a bullet under the "Another
Title" title, as displayed in Figure 3. The
text also displays a small bullet adjacent to it. |
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Figure
1. After the phrase "Another Title," press
the Enter key, then type
some text. Since we want it as a bullet under
the "Another
Title" slide, we'll need to change its
placement.
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Figure
2. To change the text's placement, highlight
it, then click the Demote icon
on the outlining bar. Alternatively, you can
press the Alt+Shift+Right Arrow keys
to perform the indentation. |
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Figure
3. Once the chosen text is "demoted," it
moves to the right, and becomes placed on the "Another
Title" slide, as a bullet under the "Another
Title" title. |
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Once
you've demoted the text and made it a bullet, you
can now add as many other bullets as you want, limited
only by the space available on the slide. Press Enter,
add some text. Press Enter again,
then add more text. |
As
you add the text you'll see new bullets created,
and your text placed in them. In this example,
we're just adding text, and not actually "promoting" or "demoting" the
levels of the text. |
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In
this step, we'll "demote" and "promote" a
bullet.
To "demote" a
bullet (i. e., move it to the right or down the
bullet hierarchy), place your cursor at the beginning of
the bullet you want to demote, then press the Tab key.
Alternatively, you can press the demote icon
on the Outline button bar: 
To "promote" an
item (i. e., move it to the left or up the bullet
hierarchy), place your cursor at the beginning of
the bullet you want to promote, then press the
key combination Shift-Tab. Alternatively,
you can press the promote icon on the Outline
button bar:  |
The
bullet you've selected to demote moves
to the right, becoming a sub-bullet. As you add
other bullets, they'll be placed at the same level
as the one above it.
The bullet
you've selected to promote moves to
the right, becoming a higher-order bullet. As
you add other bullets, they'll be placed at this
same level. |
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Figure
1. Select the text to demote, then press Tab. |
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Figure
2. To "promote" an item, choose
it by clicking text just to the left of the
first character of the text string, then
press the key combination Shift-Tab. |
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To
start a new slide, highlight the text you want
to act as the title of the new slide, as shown
in Figure 1.
Then, with
the text still selected, press the Promote icon
on the Outline Bar until the text moves as far
left as it can, as displayed in Figure 2. |
A
new slide icon will appear next to the text that
you've promoted, indicating the creation of a new
slide. The text you've promoted now becomes the title
for that new slide. |
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Figure
1. Select the text you want to promote to become
the title of a new slide. |
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Figure
2. With the text selected press the Promote icon
on the Outline Bar until the text moves as
far left as it can; a new slide icon will appear
next to the text. |
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You
can exit the Outline view in any one of a number
of different ways. At the bottom of the Outline
View column, click either of the two other icons.
In Figure 1, the Outline view is the currently
active view; by pressing the slide sorter icon
(just to the right of the Outline View icon), you'll
be presented with all the slide miniatures on the "slide
tray." By pressing the Slide View icon (just
to the right of the Slide Sorter icon), you'll
be brought back to the Slide View. |
Alternatively,
as seen in Figure 2, you can click the Slides tab
at the top of the Outline View column to be brought
back to the Slides View. |
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Figure
1. Click any of the View icons at the bottom
of the Outline View column to see a different
perspective on your slides. |
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Figure
2. Alternatively, you can click the Slides tab
to see the slides in the Slide View. |
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